Salary

up to £33,000 per year

Location

Leicester, LE1 3HT

Job Overview

Job Summary:

We are seeking a highly organised, proactive, and resourceful Executive Assistant to provide high-level support to the directors in both business and personal matters. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a gatekeeper, problem-solver, and trusted adviser, helping to streamline operations, manage schedules, and handle confidential information with utmost professionalism.

Key Responsibilities:

Business Support:

1. Diary Management:

Manage and coordinate the directors’ complex schedules, including meetings, appointments, and travel arrangements.

2. Meeting Preparation:

Prepare agendas, briefing documents, and meeting notes.
Follow up on action points from meetings and ensure timely completion.

3. Communication Management:

Act as the first point of contact for internal and external stakeholders.
Draft and manage email correspondence on behalf of the directors.

4. Project Coordination:

Assist in managing business projects and tracking progress.
Research and prepare reports or presentations for meetings.

5. Administrative Support:

Handle document management, filing, and expense reporting.
Liaise with external partners, suppliers, and key stakeholders.

Personal Support:

1. Personal Diary & Appointments:

Manage personal appointments, social engagements, and family events.

2. Travel & Event Coordination:

Arrange personal and family travel, including flights, accommodation, and itineraries.
Organise family events, such as celebrations and ceremonies.

3. Household & Lifestyle Management:

Coordinate with household staff and manage household-related tasks.
Handle personal errands, such as shopping, gift purchasing, and scheduling services.

4. Driving & Errands:

Must be comfortable driving and have a valid driver’s licence.
Assist with both business and personal errands that require travel.

5. Confidential Matters:

Manage sensitive personal and business information with the utmost discretion and confidentiality.

Benefits:

32 days annual leave (including public/ bank holidays)
1 day paid birthday holiday
Pension contributions
Certified training for talent development
Employee Assistance Program
Health Plan on completion of probation
Employee wellbeing
Eye care vouchers

Skills and Qualifications required

Key Skills & Competencies:
• Must be a graduate
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proactive approach with excellent problem-solving abilities
• Attention to detail and ability to multitask effectively
• Strong interpersonal skills and the ability to work with senior stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organisational and time management skills

Preferred Experience:
• Proven experience as an Executive Assistant or in a similar role supporting senior executives
• Familiarity with coordinating international travel and events
• Experience in managing both business and personal matters

Hours per week

Full time, day shifts, Monday to Friday (with some weekends)

Closing Date

05/02/2025

Website

Apply for the job by visiting https://www.leicesteremploymenthub.co.uk/job-seekers/new-graduate-job-seeker-registration/